Ranch Bookings Blog

How Better Ranch Bookkeeping Creates Better Guest Experiences

Oct 18, 2018 3:36:17 PM / by Matthieu Corrand


Automating Your Processes Helps You Put Time Back into The Things That Really Matter

Traditional ranch bookkeeping is a challenge. It’s time-consuming and exhausting keeping track of the financial information that customers give you. Paper processes are tedious places to store your guest information, and when your information is scattered between documents, it’s too easy for things to get lost or forgotten when nothing is backed up or saved.

These manual processes only create headaches at the worst times, and it’s always when you have plenty of other things that require your attention. When information gets lost, you’re not the only one it hurts, either. Your guests suffer when you fail to create a seamless experience for them, and it can create a significant drop in your customer satisfaction when things spin out of your control.

If you’re still using documents and spreadsheets to store and maintain your information, there is a better way. Ranch bookkeeping can be done through an efficient online booking system where you can store all your guest information in one central location. How? Many online booking systems have a ranch bookkeeping element included within their software, and they’re helping solve a number of pain points for ranches around the country.

With a ranch bookkeeping system, you don’t have to worry about important information getting lost because your entire system is backed up to the cloud. This means that in the event that something does go wrong on your computer, you’re able to pull all your information back into the system so nothing is actually gone.

Along with that, you won’t have to worry about scanning and sharing documents, or making copies to share with the team. Having an online system means that all you need is a login to access the information necessary to manage guest finances. It’s accessible at all times, so you can get work done even if you’re not at your desk.

With all your data organized in one online system, you’ll also cut down on the administrative time that goes into formatting and putting data into documents and spreadsheets. If you’ve been wishing that you have more time on your hands to spend on other important tasks or just take more time with your family, automating your processes can give you that time back.

Along with all these benefits, using an online booking system allows you to create easily analyze your data to see what’s working and what’s not. Having your information stored online makes it easy to create and pull reports to show how your guest ranch is growing and what areas you need to work on. Instead of trying to put that information together manually and create a new document, you can get everything you need in just a few clicks.

How Does a Ranch Bookkeeping System Help Your Guest Ranch Over the Long Term?

If you’re still not sold on moving your bookkeeping processes online, there are long term benefits for your guest ranch that will make the transition that much more worthwhile. If you’re spending less time managing your guest’s financial information, you’ll have more time to spend on making sure your guest’s trips are the best they can be. You’ll also make your ranch look that much more professional because you have modern systems in place. This can put you miles ahead of your competitors and even be the difference between a lead choosing to make a reservation at your place over another.

Ranch bookkeeping and online booking systems also pave the way for the future of your ranch. As younger generations start to take more leadership roles, having these systems already in place can make the job more appealing and easier to manage.

Overall, moving your ranch bookkeeping online allows both you and your customers to have better financial experiences. You won’t have to worry that information is getting mixed up or misplaced, and your guests will be able to trust that their financial details are in good hands.

If you’re interested in checking out a ranch bookkeeping system that can work well for your day to day processes, take a look at RanchBookings’ software here.

Matthieu Corrand

Written by Matthieu Corrand

Matthieu Corrand is the founder of RanchBookings.com. A second generation guest rancher, Matt built the platform to help save his father time and energy, as well as increase annual rates and reservations.

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